Apostille and Notarial Certification Frequently Asked Questions (FAQs)

Apostille and Notarial Certification Frequently Asked Questions (FAQs)

What is an Apostille?

An apostille, also known as a state certification, is a form of authentication necessary for documents intended for use in foreign countries. It confirms the validity of a document, especially for nations outside the United States that are signatories of the Hague Convention. For countries not part of this convention, additional authentication may be required from the respective Embassy or Consulate.

What documents commonly require an apostille?

Common documents that often require an apostille include:

  • Birth, Marriage, Death Certificates
  • Certified Copies
  • Background Checks
  • Power of Attorney
  • School Transcripts/Diplomas
  • Divorce Decrees
  • Court Documents
  • Vehicle Titles
  • Clerk of the County Documents
  • Notarized Documents

What is the process for obtaining an apostille?

  1. Gather Documents: Obtain notarized documents or original vital record documents.
  2. Complete Request Form: Fill out an apostille request form.
  3. Submit for Authentication: Submit the documents for authentication by the Secretary of State in the state where the document originated.
  4. Wait for ProcessingThe turnaround time varies by state. As your apostille agent, I can typically have your documents apostilled in about 7 business days. Without an agent, it may take 2 to 4 weeks.
  5. Receive Apostille: Once processed, the document will have the apostille affixed and be ready for use internationally.

How long does the apostille process take?

As your apostille agent, I can typically have your documents apostilled in 7 business days via the Secretary of State's office. In other states, the processing time may range from 2 to 4 weeks. It's important to plan ahead to accommodate these timelines.

What is your role as an apostille agent?

As an apostille agent, my responsibilities include:

  • Evaluating your document needs for obtaining an apostille.
  • Submitting your documents to the appropriate authorities, such as the Department of State or the FL Secretary of State office.
  • Ensuring prompt delivery of your document once it returns with the apostille affixed.
  • Prioritizing timely and efficient service throughout the entire process.

What are the fees for obtaining an apostille using you as my apostille agent?

Our fees for apostille services start at $125. Additional costs may apply depending on the specific requirements and number of documents.

Why is an apostille important?

An apostille is crucial for the international acceptance of your documents. It ensures that your documents are recognized as valid and authentic in foreign countries, which is often necessary for legal, educational, and business purposes.

Can you help with documents for countries not part of the Hague Convention?

Yes, we can assist with documents intended for countries not part of the Hague Convention. Additional steps, such as further authentication from the respective Embassy or Consulate, may be required.

How can I get started with obtaining an apostille?

To get started, gather your documents and contact B. Elise Notary Services. We will guide you through the necessary steps, handle the submission to the appropriate authorities, and ensure you receive your apostilled documents promptly.