Apostille & Notarial Certification FAQs | Document Legalization Explained

Apostille and Notarial Certification Frequently Asked Questions (FAQs)

What is an apostille?
An apostille, sometimes called a state certification, is a form of authentication required for documents that will be used in foreign countries. It verifies that a document is genuine and recognized by nations that are part of the Hague Convention. If the document is intended for a country not part of the Hague Convention, it may need additional authentication from that country’s Embassy or Consulate.

What types of documents commonly require an apostille?
I can help facilitate apostilles for a wide range of documents, including:

  • Birth, Marriage, and Death Certificates

  • Certified Copies

  • Background Checks

  • Power of Attorney

  • School Transcripts and Diplomas

  • Divorce Decrees

  • Court Documents

  • Vehicle Titles

  • Clerk of Court or County Records

  • Notarized Documents

What is the process for obtaining an apostille?
Here’s how the process works when you use me as your Apostille Agent:

  1. Gather Your Documents: Collect your original or notarized documents that need authentication.

  2. Complete the Request Form: Fill out the
    Apostille Request Form
    .

  3. Submission for Authentication: I’ll submit your documents to the appropriate Secretary of State’s office based on where they originated.

  4. Processing Time: My average turnaround time is about 7 business days, while mailing it yourself may take 2–4 weeks depending on the state.

  5. Receive Your Apostilled Document: Once processed, your document will have the apostille affixed and will be ready for international use.

How long does the apostille process take?
In most cases, I can have your documents apostilled in approximately 7 business days through the Secretary of State’s office. Processing times in other states may vary between 2 to 4 weeks, so it’s best to plan ahead to meet your deadlines.

What is your role as an apostille agent?
As your Apostille Agent, I:

  • Evaluate which of your documents qualify for apostille authentication.

  • Prepare and submit your paperwork to the correct authority — such as the Florida Department of State or another state’s office.

  • Track the progress of your request.

  • Ensure prompt and secure delivery once your apostilled documents are returned.
    My goal is to make the entire process seamless, efficient, and stress-free for you.

How much do apostille services cost?
My apostille facilitation services start at $125. Additional fees may apply depending on the type of document, state requirements, and whether you have multiple documents needing authentication. I’ll provide a clear quote before moving forward.

Why is an apostille important?
An apostille is essential for the international acceptance of your documents. It confirms that your paperwork is valid and authentic for legal, educational, or business use in another country — giving you peace of mind when handling international affairs.

Can you assist with documents for countries not part of the Hague Convention?
Yes, I can. For countries not part of the Hague Convention, I’ll guide you through the additional steps required — such as embassy or consulate legalization — to ensure your document is properly authenticated for international use.

How can I get started with obtaining an apostille?
Getting started is simple! Gather your documents and submit your request using the form below:
👉🏽
Apostille Request Form

Once your request is received, I’ll contact you directly, review your documents, and take care of the entire submission process on your behalf — ensuring you receive your apostilled documents quickly and securely.